Job Title: General Admin
Location: Philippines
Job Type: Contract
Eligibility: Open to Philippine locals or candidates with full working rights in the Philippines
About the Role:
We are looking for a detail-oriented and proactive Project Support & Invoice Audit Specialist to join our team on a contract basis. This role is critical in supporting financial and administrative operations related to drilling and pipelaying activities, with a strong focus on invoice auditing, data processing, and project coordination.
Key Responsibilities:
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Invoice Auditing & Financial Support:
- Conduct bi-monthly invoice audits and automate data-heavy audit processes.
- Support month-end closing by verifying and validating accruals (PO, Non-PO, SE to date, GL accounts).
- Maintain quarterly inventory of all paid invoices and disputed payments for cost recovery audits.
- Monitor prepayments, vendor advances, and recoupments as needed.
- Assist in PR processing, cash call forecasting, and PO cleanup.
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Project & Administrative Coordination:
- Provide ad hoc support for organizing workshops, meet-and-greets, and engagement activities.
- Manage records, route contracts/amendments for signatures, and handle DOE filing and archiving.
- Monitor hotel and flight utilization vs. planned, prepare monthly dashboards and reports.
- Collect and share regular feedback on services (e.g., Marsman & hotel).
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Contract & Compliance Monitoring:
- Track bank guarantees, performance bonds, and visa statuses for LNNs and vendors.
- Provide administrative support for HR-related payments and documentation (e.g., housing leases, visa applications).
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Reporting & Communication:
- Prepare weekly and monthly reports for contract holders.
- Act as a key point of contact for hotel and travel contract performance.
Qualifications & Skills:
- minimum 2 years of administration experience
- Strong background in data processing and financial auditing.
- Experience with automating audit processes is highly desirable.
- Excellent organizational and administrative skills.
- Ability to work independently and manage multiple priorities.
- Proficient in Microsoft Excel and other data management tools.
- Strong communication skills and attention to detail.
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